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Mitinet MARC Record Database Cleanup Services

Whether you want to update your database with the latest information, convert those brief records to full ones or ease a data conversion or union migration by reducing duplicate records, Mitinet™ offers clean, content-rich data for your library and we deliver results according to your timetable.

A clean, error free database means you spend less time looking for materials for your patrons and your materials spend more time in the hands of readers, automatically improving the value of your entire collection.

All of our cleanup services include a 1-year subscription to BestMARC™ to help you keep your database clean going forward.


We recommend a Cleanup Service if you...

  • Have never had your database cleaned before
  • Are trying to standardize cataloging practices for your library, district or consortium
  • Are planning to go to a Union Catalog
  • Are planning to merge multiple databases into one
  • Are planning to convert your database to RDA
  • Need to make complex updates to specific fields

Get the most for your money

In addition to our excellent product and support, all Mitinet™ Cleanup Services now include a 1-year's subscription to BestMARC™ Standard, our state-of-the-art online database management platform. Once you've got a clean database, keep it that way with BestMARC™. No one else offers this kind of support for a database cleanup.

Please note - Mitinet™ Library Services will significantly increase the amount and quality of the metadata in your MARC records, but no cleanup service can add information to a MARC record if that information has never been cataloged before.

We have two types of cleanup service, to suit your specific needs.

Essential Cleanup

Eliminate many of the typical problems associated with MARC records and give your collection a fresh start. You choose the updates you need from our list of options.

  1. First we run a brief to full conversion on your entire database, adding important fields like these:
    • ISBNs
    • Subject Headings
    • Summary Notes
    • Publisher Information
    • Tables of Contents
  2. Next we match and enhance bibliographic records with desired additional metadata, such as:
    • Reading program information for...
      • Lexile® Measures - Including updates to their new BR reading levels as they become available (in Summer 2017)
      • Accelerated Reader®
      • Fountas & Pinnell®
      • Reading Counts!®
    • Subject Heading Updates, including...
      • Library of Congress
      • Library of Congress Childrens
      • Sears
    • National and State Awards
  3. Finally, we merge and run our de-duplication process on the full catalog, retaining the best records and attaching the correct holdings to each record.

Turnaround time is fast, three to five business days for most customers.

Essential Cleanup Brochure

Complete Cleanup

If you have never had your MARC record database cleaned or you have special requests, the Complete Cleanup service is for you. A Complete Cleanup includes everything in the Essential Cleanup PLUS:

  • Record Standardization including...
    • Standardizing call number prefixes
    • Truncating Dewey numbers so that they're consistent
    • Choosing the character length and capitalization of the cutters
    • Adding standardized pricing to holdings information
  • Custom database management requests - Not sure what you need? Just ask us and we'll let you know if it can be done.
  • Even More Personalized Service - Our data services team works with you to make sure that your database is just how you want it.

Complete Cleanup services generally take longer, due to the variety of options and the customer specific tasks needed to complete the cleanup. When you schedule a Complete Cleanup we will always let you know what timeframe to expect.

Complete Cleanup Brochure

Contact us to talk about cleaning up your database today.

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